Home / New releases / Google Vault adds filtered exports of Gemini in Workspace conversations

Product update2026-10-22via Vendor blogGeneral AI Assistants for Firms

Google Vault adds filtered exports of Gemini in Workspace conversations

Google Vault can now filter and export users' Gemini in Workspace conversations (from Gmail, Drive, Docs, Sheets, Slides and Meet) by custodian and date range, as JSON that includes prompts, AI responses, generated attachments and links to referenced files.

Read the announcement ↗Official site ↗

PaidProprietaryGoogle Vault web UI; Vault API to followby Google

Why it matters

For CPA firms, RIAs and agencies on Google Workspace that need to retain or produce records of how staff used AI. It gives admins an eDiscovery path for Gemini conversations, which matters for books-and-records and legal-hold questions.

What's new

New 'Gemini in Workspace' data source in Vault search; filter by user accounts or organizational units (up to 5,000 users) and by date range with time zone selection.
Exports in JSON via the Vault UI, with Vault API support due within 14 days of the UI rollout, per Google.
Exports include user prompts, AI responses, generated attachments such as images, links to referenced Workspace files, and citations.
Covers conversations only when conversation history is turned on; admins can set OU-level history and deletion settings in the Admin console.
Google says retention rules and litigation holds for Gemini in Workspace will follow in future releases.

Taken from the maker's own announcement, release notes or product pages. Claims about speed, accuracy or results are the maker's, not ours.

Worth a look if: Your firm runs on Google Workspace, staff use Gemini with client files, and compliance asks how you would retain or produce those AI conversations.

Worth knowing: Retention rules and litigation holds for Gemini conversations are not available yet, and conversations are only captured when history is on, so this alone may not meet SEC/FINRA or other recordkeeping obligations. Exports contain client data referenced in prompts; restrict Vault access accordingly.

Quick facts

Pricing	Included with eligible editions (Business Plus; Enterprise Standard and Plus; Enterprise Essentials Plus; Frontline Standard and Plus; Education Fundamentals, Standard and Plus; or the Vault add-on). No separate price stated.not verified
Free or paid	Paid
License	Proprietary
Type	Admin feature (Google Vault)
Platform	Google Vault web UI; Vault API to follow
GitHub stars	n/a (not a GitHub project)
Maker	Google

How it ranks

Gemini for Google Workspace is ranked #3 in General AI Assistants for Firms. See our Gemini for Google Workspace review and score. This update hasn't changed the score; scores change only when we re-review a tool against the rubric.

What we couldn't verify

quick_facts.pricing (edition prices not restated here)

Checked 2026-10-23 from the maker's own pages. Features, availability and prices change, so confirm with the vendor, and review any tool against your firm's security, privacy and compliance requirements before using it with client data. Listing here is not a ranking or an endorsement.